Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

Logs and analytics

Standard/legacy logs, events, IPs, device/browser info used for security and diagnostics.

Purpose

Service analytics & troubleshooting (logs)

Use system logs to ensure security, diagnose issues and understand usage patterns.

Retention period
13 months
Lawful bases
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Users

Category

Grades and assessment records

Grades, quiz attempts, assignment grades, completion and certification evidence.

Purpose

Assessment & certification

Maintain evidence of assessment, grades and awarding decisions for verification and audit purposes.

Retention period
6 years
Lawful bases
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Course categories

Category

Grades and assessment records

Grades, quiz attempts, assignment grades, completion and certification evidence.

Purpose

Assessment & certification

Maintain evidence of assessment, grades and awarding decisions for verification and audit purposes.

Retention period
6 years
Lawful bases
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Courses

Category

Grades and assessment records

Grades, quiz attempts, assignment grades, completion and certification evidence.

Purpose

Assessment & certification

Maintain evidence of assessment, grades and awarding decisions for verification and audit purposes.

Retention period
6 years
Lawful bases
Legitimate interests (GDPR Art. 6.1(f)) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

Activity modules

Category

Learning artefacts (submissions & uploads)

Assignment submissions, workshop artefacts, feedback files, activity attempt data.

Purpose

Providing learning services

Deliver access to courses, activities and support required to provide the service the user signed up for.

Retention period
24 months
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Blocks

Purpose

Retention period
No retention period was defined